Print envelopes using mail merge

Print envelopes using mail merge

Step 1

  1. Go to File>New
  2. Go to Mailings>Envelopes.
  3. Leave the Delivery address box blank or type a sample address to test how an envelope looks when printed.
  4. Type your address in the Return address box.
  5. Select Options>Envelope Options and do the following:
    • Choose the size that matches your envelope or choose Custom size to set size.
    • If needed, choose a font and the left and top offset position for Delivery address and Return address, and then choose OK.
  6. Choose Change Document, and then choose Yes to save the return address as the default address.

Step 2

  1. Go to Mailings>Select Recipients.
  2. You can Open an Existing List or Choose from Outlook Contacts.

    • If you'd like to open an Existing List, select Open an Existing List, locate the list, and choose Open.
    • If you want to use your Outlook contacts, make sure Outlook is your default email program.

  3. If needed, choose Edit Recipient List to make any changes.

Step 3

  1. Place your cursor where you want the address block to go.
  2. Go to Mailings > Address Block and choose a format, and then choose OK.
  3. Go to File > Save to save your merge document.
  4. Do a final check before you print the envelopes.
  5. If you want, choose Preview Results and use Next or Previous button to move through a few records in your data source to see how they look.
  6. Choose Finish/Merge > Print Documents.

Mail merge: Match Fields

If any part of your address is missing, you may need to match the mail merge fields in Word to the columns in your Recipient List.

  1. Go to Mailings > Match Fields.
  2. The Match Fields dialog box opens. The elements of an address and greeting are listed on the left. Column headings from your data file are listed on the right.
  3. In the list on the right, select the column from your data file that matches the element on the left, and then choose OK.
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